Office Manager

The Momentum Group is a property services company that operates four commercial businesses: Advise, Build, Manage and Maintain. We deliver comprehensive and high quality, advisory, construction, property management, facilities management and maintenance solutions to clients across the private and public sector throughout the North-West and elsewhere in the UK.

The Role

Key Responsibilities

As part of the Build team, you will play a pivotal role in maintaining an efficient, well-organised office environment that supports productivity, compliance, and staff wellbeing.

Your responsibilities will include:

Office Administration & Management

  • Manage daily office operations, ensuring a clean, safe, and efficient working environment.
  • Maintain office supplies, equipment, and service contracts; liaise with suppliers and service providers.
  • Coordinate office maintenance, security, and health & safety protocols, ensuring full compliance with legislation.
  • Act as the main point of contact for building management and service contractors.
  • Support the onboarding of new staff including desk allocation, IT equipment coordination, and induction schedules.

HR & Staff Support

  • Maintain accurate employee records including holiday tracking, absence monitoring, and training logs.
  • Support internal communication and employee engagement activities such as newsletters, company events, and team briefings.
  • Assist with recruitment administration and liaising with HR and external agencies as needed.
  • Ensure policies and procedures are clearly communicated, up-to-date, and accessible to all staff

Financial & Commercial Support

  • Assist the Commercial team with purchase orders, invoice processing, and petty cash management.
  • Monitor budgets for office-related costs, identifying and reporting on cost-saving opportunities.
  • Support document control and compliance with commercial procedures, particularly during tenders or project mobilisation.
  • Monitor drawing registers ensuring site teams and Subcontractors have the latest most up to date drawings for both tender and Construction

Executive Support

  • Provide PA support to the Construction Director and senior leadership team, including diary management, meeting coordination, and travel arrangements.
  • Prepare presentations, reports, and correspondence as required.
  • Organise internal and external meetings, take minutes, and follow up on actions.

Compliance & Documentation

  • Maintain and update company records, registers, and logs including insurances, licenses, and training certificates.
  • Support audits and accreditations by ensuring all required documents and policies are well maintained.
  • Oversee GDPR compliance and data handling best practices across the office
  • Ensure Period End Reports and Client Valuation certificates are filed for Audit on a monthly basis
  • Assist the Commercial Manager in Year End Audit reviews compiling information and actioning queries raised.

General

 

  • Carrying out ad hoc duties as needed to support project and business success
  • Manage incoming/outgoing mail and telephone communications.
  • Coordinate office-wide events, training days, and social initiatives.
  • Carry out ad hoc duties to support the wider business, including involvement in improvement initiatives or cross-departmental projects.

Requirements

  • Proven experience as an Office Manager or similar role within a fast-paced environment, preferably construction, property, or professional services.
  • Excellent organisational and multitasking skills with a high level of attention to detail.
  • Strong interpersonal and communication skills, both written and verbal.
  • Confident working with senior leaders and external stakeholders.
  • Proficient in Microsoft Office Suite and document management software.
  • Knowledge of HR administration, health & safety, and office budgeting preferred.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Ability to work to tight deadlines and remain calm under pressure.

To Apply

To be considered for this role, please submit your CV to [email protected]. If we accept your application, we’ll be in touch to schedule an interview. We look forward to hearing from you. No agencies please!